Thinking of making the switch to Office 365 but not sure what’s in it for your business? In this blog, we’ll take a look at why you should be using Office 365 for your business and what the main benefits are compared to Microsoft’s traditional software approach. From the cost implications and functionality to security and reliability we cover the top business benefits of Office 365.
One of the biggest jobs of any IT department used to revolve around the licensing of software with a large upfront cost for each license that you required. This was particularly time-consuming and costly for businesses that were growing quickly as it represented a significant amount of cash flow. Thanks to the fact that it is a subscription-based service, Office 365 licensing is now much simpler than ever before.
Instead of a large upfront cost, businesses can now pay an annual or monthly fee per user and with a range of subscription plans on offer, you can pick the plan that best suits your needs. This solution is easily scalable, and thanks to the monthly pricing model it helps improve cash flow within your business.
Improved productivity and collaboration
As a cloud-based service, Office 365 is designed for collaborative working and it features a suite of tools designed to improve communications and boost productivity. From Microsoft Teams and OneDrive to Microsoft Planner and SharePoint – there is a great range of tools available that help to make sharing and storing information as straightforward as possible across multiple devices.
Remote and flexible working
Office 365 helps to support greater flexibility for businesses with users able to access their email, files and programs from any location and any device. This helps simplify cross-location collaboration between teams and departments and gives businesses greater flexibility to allow them to introduce remote and flexible working benefits for staff. As long as your staff have an internet connection, they’ll be able to access all of their Office applications and files.
Worried about hosting your data in the cloud? Microsoft has invested heavily in its cloud technology and guarantees an uptime of 99.9% for data stored in the cloud. As standard, Office 365 has plenty of built-in security features to help protect your data but for maximum protection, a third-party data backup system should also be used.
Some of the ways that Office 365 keeps your data safe include:
Mobile device management – Secure mobile devices that your employees use to access your network with the help of the in-built mobile device management. From creating and managing security policies to remotely wiping devices, this in-built tool helps put you in control.
Advanced threat analytics – Machine learning and analytics combine to help detect suspicious activity as soon as it happens. Active email scanning helps block malicious links and attachments as soon as they arrive in your network.
Message encryption – Help secure your emails and ensure that they can’t be read by anyone other than the recipient with secure email encryption as standard.
One of the biggest advantages of Office 365 is that you will always be running the latest version without needing to upgrade, buy new software or download patches. The cloud-based nature means that your software will always be kept up to date for you helping you say goodbye to compatibility issues when collaborating with your teams.