With the rise in demand for video conferencing systems due to the global Coronavirus pandemic platforms such as Zoom have seen a meteoric rise in usage. And, while Zoom offers some attractive free options should you really be using it for your business communications? In this blog, we’ll look at some of the reasons why you should make the switch from Zoom to Microsoft Teams for your business communications.
Reason 1 – Zoom-bombing
Zoom-bombing is where uninvited people drop in on your Zoom meeting and share malicious content. This happens when malicious users obtain public and private meeting IDs, invite links and passwords and share them online. Once someone has the link and password, they can access the meeting and share inappropriate content, offensive images and disturbing sounds. The goal of this is to harass and derail your video conference.
Reason 2 – Security
While Zoom is getting more secure and requiring hosts to use passwords as part of their meetings it doesn’t have the same built in advanced security controls as Teams. With data encryption, enforced two-factor authentication and advance threat protection covering file attachments, Microsoft Teams really does lead the field in security when it comes to team collaboration.
Reason 3 – Data storage
For anyone using the free version of Zoom there is no storage included and users will need to upgrade to a paid plan in order to record meetings. There have also been security concerns with meeting recording being stored on Zooms servers and these being publicly accessible. As we mentioned before, Teams is the most secure remote meeting tool on the market and includes a huge array of integration with Microsoft apps and systems.
Reason 4 – Integrations
We’ve touched on it briefly, but Microsoft Teams probably leads the way when it comes to integrations especially with the Office 365 environment. Zoom does offer a range of add-ons to enable Zoom meetings through slack and other collaboration platforms, but Teams can replace a lot of these with it’s Channels and Chat functionality and the ability to share files easily for collaboration.
With many businesses already using Microsoft Office 365, integration is seamless with easy file sharing, meeting scheduling using Outlook and file storage using OneDrive and SharePoint. In addition to the Microsoft integrations there are additional options available through the Microsoft store for having Teams work with other apps.
Reason 5 – Collaboration
Microsoft Teams is so much more than just a video-conferencing platform. Collaboration is at the heart of the product with built-in collaboration for everything from working on a file together to create a plan using Planner, setting up channels and teams for team messaging and much more. With all files stored in SharePoint you can limit access to employee groups to help keep your sensitive data safe and secure.
If security is important to your business and you want to ensure that your sensitive data is kept safe, then Microsoft Teams is the perfect choice for your organisation. Zoom is a useful tool and one that has seen a huge surge in popularity. When it comes to business usage it is hard to ignore the vulnerabilities of Zoom. In our opinion, Microsoft Teams offers the same great video and audio quality without the risk of data breaches.